How to Present Confidential Content Through a Data Room
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A data room is an online platform that enables companies to conduct due diligence or share documents, as well as organize Q&A sessions in a controlled, secure environment. It’s used by a variety of industries and is a crucial tool in M&A transactions and fundraising, IPOs, joint ventures and legal processes. Data rooms are typically used to store and share large, confidential files with a variety of parties.
If you’re fundraising funds, attempting to increase your market or simply sharing information with your customers the information you provide through a data room will vary by stage and will depend on the overall narrative that you are supporting. There are some guidelines you can follow to create an engaging data room presentation.
Be careful not to divulge confidential information to people who shouldn’t be aware about it. This is among a founder’s “worst fears” and can happen if they are not careful. For instance, if you are seeking to raise a Series A round, make sure you don’t share your entire investor’s data room to anyone who won’t be interested in investing. This trickles the process and can sour momentum.
Ensure your platform is easily accessible and consider using a data room provider that can support PCI-DSS. This industry standard requires robust security that includes secure data storage and access control encryption of communications, as well as regular security tests. It is crucial to know who viewed what. The most efficient and simple method to do this is to use document versioning.
